Project F.A.I.T.H. Calendar
2008 - YEAR 3 REQUEST FOR PROPOSAL (RFP)
ABOUT THE PROGRAM
Project F.A.I.T.H. (Fostering AIDS Initiatives That Heal) is a state-wide demonstration project of the South Carolina HIV/AIDS Council (SCHAC). The initiative is designed to strengthen, empower and build the capacity of churches, mosques, synagogues and other faith-based organizations to play an active role in creating local solutions to local problems. The initiative includes the provision for funding faith-based organizations located within the state of South Carolina.
Based on our past funding experience, the process will be highly competitive. All applicants must closely follow the guidelines presented within this Request for Proposal (RFP). We strongly encourage proposals that are consistent with the goal of Project F.A.I.T.H. of “developing collaborations among faith communities and taking action to reduce the spread of HIV/AIDS in South Carolina”.
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ELIGIBILITY CRITERIA
RFP respondents must meet the following eligibility requirements. Submissions that fail to meet these criteria will not be considered and will be returned for non-compliance. Respondents must:
• Be able to document support of the Pastoral leadership and/or Governing Body representing individual houses of worship, faith-based organizations or collaborations. This documentation must be a Letter of Support bearing the signature of the lead Pastor, Minister, Imam, Rabbi, or responsible official. Collaborations must include Letters of Support from the clergy leadership of each separate house of worship or faith-based organization.
• Clergy and/or designated ministerial staff must agree to attend an annual Clergy Training to be coordinated through the Office of Project F.A.I.T.H.
• If the applicant is a collaboration of multiple houses of worship and/or faith-based organizations, then a lead house of worship or organization must be identified as the acting liaison for the group. Note: each member house of worship or faith-based organization of the collaboration must participate fully and equally in planning and hosting all activities. Also, representatives from EACH member entity must attend all required Project F.A.I.T.H. trainings, seminars, meetings and conferences. Example: A collaboration might plan a joint World AIDS Day event, which would occur at one house of worship and be attended by individuals from all member entities, but each individual house of worship would give a sermon on HIV/AIDS and hand out the Red Ribbons on the Sabbath Day closest to World AIDS Day.
• Be able to demonstrate their ability to manage and report financial expenditures related to program activities and trainings and able to document through the financial officer of the house of worship, faith-based organization or lead entity of the collaboration that it has financial software (e.g. Quicken) to coordinate mandatory reports on a monthly expenditures. RFP respondents who do not currently utilize a standard type of software to track expenditures must submit a one (1) page sheet, signed by the Chief Financial Officer indicating their awareness of this mandate and the intention to purchase said software with funds allocated from Project F.A.I.T.H.
• Maintain the capacity to recruit, hire, and monitor activities of part-time contractual members to assist in the implementation, management, oversight, and/or documentation of outcomes offered to those in need.
• Submit a plan of action that includes goals and S.M.A.R.T. (Specific, Measurable, Achievable, Realistic, Time-Bound) objectives. See Sample A for examples of S.M.A.R.T. Goals/Objectives
• Due to funding limitations and epidemiological data documenting an increase in new HIV infections within rural communities and the state, the South Carolina HIV/AIDS Council (SCHAC) will place special emphasis on counties currently without Project F.A.I.T.H. representation. These include the following counties, which are grouped in this list within their Health Region as designated by S. C. Department of Health and Environmental Control (SCDHEC): Region 1 - Abbeville, Anderson, Edgefield, Greenwood, Laurens, McCormick, Oconee, Saluda; Region 3 - Newberry, Chester, Lancaster, York; Region 5 - Aiken. Note: Emphasis is placed on the above areas, but all statewide area Houses of Worship/Faith-Based Organizations may apply.
• SC HIV/AIDS Council expects to receive many more grant requests in 2008 than it has resources to fill. Submissions to Project F.A.I.T.H. for FY 2008-2009 do not automatically guarantee funding.
• SC HIV/AIDS Council/Project F.A.I.T.H. reserves the right to modify or terminate this program at any time.
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SELECTION CRITERIA: Option Categories
There are 3 basic option categories. Applicants must select one category to which to apply:
A1 and A2 = First-time applicants
B1 and B2 = Previous Project F.A.I.T.H. awardees - Basic Involvement Level
C1 and C2 = Previous Project F.A.I.T.H. awardees - Advanced Involvement Level.
As indicated, all three categories (A, B, and C) are divided into Options 1 & 2 based on whether the applicant is an individual house of worship/faith-based organization or is a collaboration. Example: Option A1 is for a single house of worship/faith-based organization applying for the first time to Project F.A.I.T.H. and Option A2 is for a collaboration of houses of worship/faith-based organizations applying for the first time. Proposed programs that are submitted for review must address the option to which they are applying. See below.
All applicants applying in any Option category must participate in project-related programs for the following 3 Required Awareness Activities during the grant period and provide a written description of your 3 planned activities within your application narrative:
1. November/December 2008: World AIDS Day, December 1, 2008
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EitherNational Black HIV/AIDS Awareness Day, February 7, 2009; OR,
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The Black Church Week of Prayer for the Healing of AIDS,
Sunday, March 1 – Saturday, March 7, 2009; OR,
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National Women and Girls HIV/AIDS Awareness Day, March 10, 2009
3. June 2009: National HIV Testing Day, June 27, 2009
OPTION A 1 - (Up to $2,500.00)
Individual House of Worship or Faith-Based Organization applying for the first time
Organizations applying in this option must:
1. Be a first-time applicant to Project F.A.I.T.H.
2. Have the ability to manage and document outcomes of services offered to those in need.
3. Fulfill the 3 Required Awareness Activities stated above.
4. Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined in Sample A.
5. Have a minimum of two representatives attend the following required trainings. These trainings are provided by Project F.A.I.T.H.:
- HIV 101 – conducted in Columbia
- I-Care Training – conducted regionally around the state
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Clergy Training – conducted regionally around the state
OPTION A 2 - (Up to $4,000.00)
Collaboration of Houses of Worship or Faith-Based Organizations
applying for the first time.
Collaborations applying in this option must:
1. Be a first-time applicant to Project F.A.I.T.H.
2. Appoint a lead house of worship or organization, which has the ability to manage and document outcomes of services offered to those in need.
3. Each member house of worship or organizations must host at least one of the proposed activities.
4. Fulfill the 3 Required Awareness Activities stated above.
5. Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined in Sample A. 6. Have a minimum of two representatives FROM EACH house of worship or organization attend the following required trainings. These trainings are provided by Project F.A.I.T.H.:
- HIV 101 – conducted in Columbia
- I-Care Training – conducted regionally around the state
-
Clergy Training – conducted regionally around the state
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Option B 1: Basic Involvement Level - (Up to $7,500.00):
Project F.A.I.T.H. Previous Grant Awardee applying as an
Individual House of Worship or Faith-Based Organization
Organizations applying in this option must:
1. Have been previously funded by Project F.A.I.T.H. either in Year 1 (2006) or Year 2 (2007).
2. Fulfill the 3 Required Awareness Activities stated above.
3. Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined
in Sample A.
4. Plan and implement 2 other activities in addition to the 3 required ones.
- These extra activities cannot be “Awareness” activities. Instead, they must be from one of
the following categories: Educational, Skills Building, Training, or Testing. See the Project
F.A.I.T.H. Activities chart listed on Sample E.
- One of these 2 extra activities must occur during the period of September through December
2008. The second extra activity must occur during the period of January through June 2009.
- Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format
outlined in Sample A.
Option B 2: BASIC Involvement Level - (Up to $10,000.00)
Project F.A.I.T.H. Previous Grant Awardees applying as a
Collaboration of Houses of Worship or Faith-Based Organizations
Collaborations applying in this option must:
1. Have been previously funded by Project F.A.I.T.H. either in Year 1 (2006) or Year 2 (2007).
2.Have an appointed lead house of worship or organization, which has the ability to manage and
document outcomes offered to those in need.
3. Fulfill the 3 Required Awareness Activities stated above.
Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined
in Sample A.
4. Plan and implement 2 other activities in addition to the 3 required ones.
- These extra activities cannot be “Awareness” activities. Instead, they must be from one of
the following categories: Educational, Skills Building, Training, or Testing. See the Project
F.A.I.T.H. Activities chart listed on Sample E.
- One of these 2 extra activities must occur during the period of September through December
2008. The second extra activity must occur during the period of January through June 2009.
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Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format
outlined in Sample A.
5. Have each member house of worship or organization be a full participant in the required
activities with the goal of increasing HIV/AIDS awareness, care and compassion in individuals within each congregation or agency. Activities must occur at each member site.
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Option C1: ADVANCED Involvement Level (Up to $12,000.00)
Project F.A.I.T.H. Previous Grant Awardee applying as an
Individual House of Worship or Faith-Based Organization
An Organization applying in this option must:
1. Have been previously funded by Project F.A.I.T.H. either in Year 1 (2006) or Year 2 (2007).
2. Fulfill the 3 Required Awareness Activities stated above.
3. Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined
in Sample A.4. Plan and implement 2 other activities in addition to the 3 required ones.
- These extra activities cannot be “Awareness” activities. Instead, they must be from one of
the following categories: Educational, Skills Building, Training, or Testing. See the Project
F.A.I.T.H. Activities chart listed on Sample E.
- One of these 2 extra activities must occur during the period of September through December
2008. The second extra activity must occur during the period of Januarythrough June 2009.
- Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format
outlined in Sample A.
- We anticipate and encourage partnerships for these two additional activities. We ask that
C1 applicants please consider partnering with another Project F.A.I.T.H.-funded house of worship or faith-based organization. Additionally, we strongly encourage collaboration with houses of worship or faith-based organizations not currently funded by Project F.A.I.T.H.
5. Option C1 applicants must include the following commitments in their proposal:
6. Clergy or leadership must specify in the letter of support that they are committed to the requirements set forth in this RFP.
Option C2: Advanced Involvement Level (Up to $15,000.00)
Project F.A.I.T.H. Previous Grant Awardees applying as a
Collaboration of Houses of Worship or Faith-Based Organizations
A Collaboration applying in this option must :
1. Have been previously funded by Project F.A.I.T.H. either in Year 1 (2006) or Year 2 (2007).
2. Fulfill the 3 Required Awareness Activities stated above.
3. Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined
in Sample A.
4. Plan and implement 2 other activities in addition to the 3 required ones.
- These extra activities cannot be “Awareness” activities. Instead, they must be from one of
the following categories: Educational, Skills Building, Training, or Testing. See the Project F.A.I.T.H. Activities chart listed on Sample E.
- One of these 2 extra activities must occur during the period of September through December 2008. The second extra activity must occur during the period of January through June 2009.
- Put the Goals and Objectives for each activity in the S.M.A.R.T. Goals & Objectives format outlined in Sample A.
- We anticipate and encourage further partnerships for these 2 additional activities. We ask that C2 applicant collaborations please consider partnering with entities outside their
collaboration. Additionally, we strongly encourage partnering with houses of worship or faith-based organizations not currently funded by Project F.A.I.T.H.
5. Option C2 applicants must include the following commitments in their proposal:
- Representatives from EACH member organization of the collaboration will actively participate in at least one of the following capacity building/Train the Facilitator workshops for sustaining and growing their HIV/AIDS Ministry. Select one or more of the following to complete during the grant period: (See Sample F for a description of each workshop.)
-- I-CARE (Interfaith Community AIDS Resource and Education)
-- HIV-101
-- Project Lifeline Training
-- Grant Sustainability Workshop
- Within six months of completing the Train the Facilitator workshop(s), they will conduct the same workshop(s) for interested people in their geographic area(s).
6. Clergy or leadership from EACH house of worship or faith-based organization must specify
in the letter of support that they are committed to the requirements set forth in this RFP.
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Download instructions, forms, and samples individually from below. All files are in PDF format unless specified otherwise.
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